Writing a compelling job description can make the difference between attracting a superstar and a not-so-super candidate. You do not have to be an experienced recruiter to write a job description that gets noticed. A terrific job description lets candidates know what will be expected of her from the outset helping to ensure a smooth transition once hired. A well-written job description can also help you be sure you are complying with necessary employment laws.
Identify the Goal
Job descriptions don't just communicate required duties to your employees; they also clarify your organization's purpose and its effectiveness.
Study the Job
As the first step in writing a job description, you need to study the job itself. This process--job analysis--gives an overview of your organization's functions.
Learn Legal Constraints
JDs are generally treated as legal documents, providing grounds for removing employees who do not meet written expectations.
Categorize
You can start the writing process by placing the job functions into categories. Categories common to job descriptions include position title, department name, supervisor's name, job objectives, essential functions, work condition, and experience or skills required.
Write
In writing this document, concentrate on your use of language.
Review
Pass it on to someone else to review it, ideally someone who has performed the job involved.
Revise
You should immediately incorporate valid feedback into the job description. Since jobs, like everything else, constantly evolve, you can expect to be making periodic changes to the job description in the future as well.
